Alliance Facilitator for Procurement Phase

Case Study

Alliance Facilitator for Procurement Phase

Bid Coaching & Tendering
Commercial & Procurement

The Rail Systems Alliance ($1 billion) involves the design, development and commissioning of signalling, communications and control systems required on the new Sunshine-Dandenong Line and is a key part of the Melbourne Metro Tunnel project. The Rail Systems Alliance Project will be the first brownfield High Capacity Signalling rollout in Australia.

Why they approached us

The project was procured as a Competitive Alliance (dual-TOC) where the MMRA and the successful Proponent will share risk and reward. The procurement process included a range of interactive activities and workshops that provided the opportunity for the proponents to work collaboratively with MMRA and key stakeholders to develop elements of the project solution (design and delivery approach) for inclusion in the Proponent’s tender.

Having a specialist facilitator involved to lead and administer the interactive process is important because they are an “independent” party without a vested interest in the outcome of the tender or delivery of the project. The facilitator’s task was to develop and guide the interactive sessions towards achieving the objectives of all parties, thereby realising a true best-for-project outcome and maximising value-for-money for the State.

Issue 1 - Ensuring that teams balanced their focus on both the highly technical aspects of the project with bigger picture stakeholder management and project integration issues

Issue 2 - Establishing a constructive interactive environment that promotes efficient and effective information exchange and development of positive relationships

BRS solution:

BRS developed and implemented a specific team preparation, planning and improvement for MMRA’s internal procurement team as well as external advisors. BRS resources were integrated into the MMRA procurement and delivery team which enabled BRS to actively monitor the procurement process and provide advice on actions required to maintain the project’s tight timelines while maintaining the desired quality of engagement with Proponents.

A broad range of readiness and effectiveness activities including initial team building, probity training, evaluation process and outcome familiarisation and self-awareness training and coaching;
Partnering and Collaboration training to identify behavioural dynamics and maximise effectiveness and value from interactive process;
Strategic guidance on project governance, risk management and high performance team development;
Establishing a constructive interactive environment that promotes efficient and effective information exchange and development of positive relationships; and
Specialist advisor to the Tender Evaluation team.

Case Study